The Office Assistant will work closely with the Administrative Assistant in performing a wide range of activities in offering office support to the company.

Office Location

Jem Park Estate, House 21, Near Signature Mall, Next to Valley View Estate, Mombasa Road.

Requirements

• Knowledge of office management systems and procedures
• Excellent verbal and written communication skills
• Customer focus and service oriented
• Excellent organizational, planning and time management skills
• High level computer literacy and high proficiency with business software such as MS Office programs (Word, Excel, PowerPoint, Outlook), CRMs and accounting applications.
• Excellent presentation skills and ability to learn and demonstrate functional use of the company’s different enterprise software products.
• Willingness and ability to learn and adapt fast to work requirements
• Ability to balance fluctuating workloads in a fast-paced work environment
• Professionalism and dependability
• Internet research abilities
• Understanding of basic accounts is an added advantage
• Certificate or Diploma in Secretarial Studies or Business Administration
• Must have a minimum of one (1) year work experience in office support role

Key Responsibilities

• General office management including maintaining a filing system, and being the first point of contact in the company
• Assisting with preparing correspondence, mailings, and presentations
• Answering calls and directing callers to the appropriate personnel
• Coordinating software presentations, implementations and trainings
• Preparing quotations, project proposals and raising invoices
• Management of petty cash and office supplies
• Assist in the preparation and presentation of various scheduled reports
• Data entry activities
• Calendar management and meeting arrangements
• The assistant will also be expected to fulfill additional duties as assigned.